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An Overview of the Public Procurement and Concessions Commission (PPCC) Covering the Period September 2005 to September 2025

Communication Division

Information Dissemination and Communication Division

Overview
The Information Dissemination and Communication Division serves as the central public communication and media relations arm of the Public Procurement and Concessions Commission (PPCC). Headed by a Director, the Division plays a pivotal role in promoting transparency, stakeholder engagement, and public trust in the national public procurement system.

Through effective communication strategies, the Division ensures that the Commission’s policies, programs, and achievements are clearly articulated and accessible to the public, government entities, private sector actors, and civil society organizations. 

Its operations are grounded in the mandates of the Public Procurement and Concessions Act (PPC Act) of 2010, which underscores the importance of openness and information dissemination in public procurement governance.

Core Functions
1. Strategic Communication and Public Relations
The Division is responsible for developing and implementing a comprehensive communication strategy to promote the PPCC’s mandate and activities. It manages the Commission’s public image and ensures consistent, accurate, and timely messaging.
Key responsibilities include:

  • Communication Strategy Development: Designing and executing communication strategies to inform stakeholders about procurement policies, regulatory updates, and private sector participation opportunities.
  • Public Relations Management: Serving as the principal public relations arm, building and maintaining the Commission’s image and reputation through effective media engagement.
  • Public Relations Planning: Coordinating media events, press releases, and public statements to strengthen public confidence and visibility.

2. Information Dissemination and Awareness
The Division ensures the regular dissemination of accurate and timely procurement information through print and digital platforms. Functions include:

  • Publication Development: Producing and distributing the quarterly Public Procurement and Concessions Bulletin.
  • Digital and Traditional Media: Publishing procurement updates, bulletins, and research findings through multiple media channels.
  • Awareness Campaigns: Designing and implementing targeted campaigns to educate stakeholders on procurement processes, policies, and opportunities.

3. Content Development and Management
To maintain the PPCC’s credibility as an information source, the Division oversees content planning, production, and quality assurance across all communication channels. 

Activities include:

  • Content Strategy: Managing the production of high-quality content for reports, bulletins, Facebook page and the PPCC website.
  • Content Coordination: Setting deadlines and formats for content submissions from internal divisions and external partners.
  • Educational Materials: Developing guides, manuals, and toolkits to enhance stakeholder understanding of procurement procedures.

4. Website and Digital Presence Management
Recognizing the importance of digital engagement, the Division manages the PPCC’s online platforms to ensure timely access to procurement information. 

Responsibilities include:

  •  Website Maintenance: Keeping the PPCC website current with procurement notices, updates, and reports.
  • Digital Bulletin: Managing the online version of the Public Procurement and Concessions Bulletin for broader stakeholder access.
  • Social Media Engagement: Leveraging social media platforms to promote public interaction and disseminate real-time information.

5. Publication and Reporting
The Division coordinates the design, development, and publication of major Commission reports and official documents.

Duties include:

  • Annual and Special Reports: Overseeing the preparation and publication of the PPCC’s annual and special reports.
  • Bulletin Management: Ensuring the timely publication of the Public Procurement and Concessions Bulletin.
  • Formatting and Design Standards: Maintaining uniform design and formatting standards for all PPCC publications.

6. Stakeholder Engagement and Capacity Building
The Division actively engages with stakeholders to promote understanding and compliance with procurement regulations. 

Activities include:

  • Engagement and Seminars: Organizing public and private sector engagements to deepen understanding of procurement practices.
  • Stakeholder Collaboration: Fostering partnerships with government, private sector, and civil society organizations for improved procurement outcomes.
  • Feedback Mechanisms: Establishing channels to receive stakeholder input on procurement processes and communication effectiveness.

7. Monitoring and Evaluation

Monitoring the performance and impact of communication activities is key to improving effectiveness and outreach.

 Responsibilities include:

  • Communication Effectiveness: Measuring engagement and public awareness outcomes.
  • Continuous Improvement: Periodically reviewing communication strategies to align with best practices and stakeholder needs.

8. Crisis Communication
In times of crisis or public concern, the Division leads the Commission’s communication response to ensure transparency and public confidence.

Functions include:

  • Crisis Response Planning: Developing and executing crisis communication protocols.
  • Media Briefings: Providing accurate, timely information to the media and the public during emergencies or controversies.

9. Reporting and Accountability
The Division maintains a strong culture of accountability in its operations.

Key activities include:

  • Regular Reporting: Preparing detailed reports on media engagements, publications, and stakeholder feedback for submission to the Executive Director.
  • Transparency and Compliance: Ensuring that all communication activities align with the PPCC’s mission, values, and the legal framework of the PPC Act.

Conclusion

The Information Dissemination and Communication Division remains a cornerstone of the PPCC’s efforts to foster openness, accountability, and participation in the national public procurement system.

Through strategic communication, stakeholder engagement, and continuous innovation, the Division ensures that the Commission’s work remains visible, credible, and impactful in promoting good governance and public sector transparency in Liberia.